Frequently asked questions

A Notary Public is a certified professional appointed by the government to act as an impartial witness in the signing of important documents, certification of documents and the issue of Apostille-stamps. Their primary role is to verify the authenticity of signatures, administer oaths or affirmations, and ensure the legality and integrity of the document. Notary public play a crucial role in preventing fraud and maintaining the validity and enforceability of various legal documents. They are typically authorized to perform a range of notarial acts such as acknowledgments, jurats, affidavits, and more.

An apostille is a form of authentication or certification that is recognized internationally. It is used to verify the authenticity of public documents issued in one country for use in another country that is a party to the Hague Apostille Convention. The Hague Apostille Convention is an international treaty that simplifies the process of document legalization among participating countries.

An apostille is a separate document attached to the original public document, such as birth certificates, marriage certificates, educational diplomas, power of attorney, and more. It confirms the origin of the document and the authority of the person or organization that signed, sealed, or stamped it.

The apostille itself includes essential information, including the country where it was issued, the name of the person requesting it, the date of issuance, and a unique identification number. It is typically placed as a sticker or stamp on the document or an attached separate sheet.

The purpose of an apostille is to eliminate the need for additional certification or legalization of documents when they are presented in another country that is part of the Apostille Convention. It simplifies the process of document authentication and ensures that documents issued in one country are recognized as valid in another country, without the need for further verification.

Notarization refers to the process of having a document officially verified and certified by a notary public. When a document is notarized, it means for example that a licensed notary public has acknowledged the signing of the document and has confirmed the identity of the person signing it.

During the notarization process, the notary public performs several crucial tasks. These include:

  1. Verification of identity: The notary public confirms the identity of the person signing the document by checking valid identification documents such as a driver’s license, passport, or government-issued identification card.
  2. Confirmation of willingness and understanding: The notary ensures that the signer is willingly signing the document and understands the contents and implications of the document.
  3. Signature and seal: Once the notary has verified the signer’s identity and ensured their understanding, they will witness the signing of the document. They will then affix their signature, seal, and any other required notarial information to the document.

By notarizing a document, the notary public provides an additional layer of assurance and credibility. Notarization helps prevent fraud and assures the authenticity of the document by validating the identity of the signer and the integrity of the signing process. Notarized documents are often required for legal, financial, or official purposes, and they carry more weight and legitimacy in legal proceedings or when submitted to government agencies or institutions.

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