Effective Date: 28 April 2025
1. Introduction
Welcome to [www.notarypublic24.com] (the “Website”). We respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we handle your personal data and your rights under the General Data Protection Regulation (GDPR).
If you have any questions about this Privacy Policy or our data processing activities, please contact us at:
- Email: info@notarypublic24.com
- Postal Address: 4a Bloomsbury Square, London WC1A 2RP
- Phone Number: +447578316164
2. Who We Are
- Data Controller: [Notary Public 24]
As the owner and operator of [www.notarypublic24.com], [Notary Public 24] is responsible for deciding how we collect, use, and share your personal data.
3. Personal Data We Collect
We collect personal data to provide our services and improve the user experience on our Website. Types of personal data we may collect include:
- Contact Information: Name, email address, phone number, and postal address (when you provide it voluntarily through contact forms, appointment booking forms, or email).
- Usage Data: IP address, browser type, pages visited, and actions taken on our Website (collected via cookies or similar tracking technologies).
- Communication Preferences: Any information about how you prefer to receive communications from us.
4. How We Collect Your Data
- Information You Provide Voluntarily: When you submit a contact form, request services, or communicate with us via email or phone.
- Automated Technologies / Cookies: We use cookies, web beacons, and other tracking technologies to collect certain usage data (e.g., IP address, browser type, pages viewed).
5. Why We Process Your Personal Data (Legal Basis)
We only use your data when we have a lawful basis to do so under the GDPR:
- Consent (Article 6(1)(a) GDPR): When you have given clear consent for us to process your personal data for a specific purpose (e.g., subscription to a newsletter).
- Contractual Necessity (Article 6(1)(b) GDPR): When it is necessary to perform a contract with you or to take steps at your request before entering into a contract (e.g., providing notary services).
- Legal Obligations (Article 6(1)(c) GDPR): When processing is necessary for compliance with a legal obligation (e.g., record-keeping requirements).
- Legitimate Interests (Article 6(1)(f) GDPR): When we have a legitimate interest to process your data and it does not override your rights and freedoms (e.g., analyzing Website usage to improve our services).
6. How We Use Your Personal Data
We may use your personal data for the following purposes:
- To Provide Services: Processing your data to deliver requested notary or related services.
- To Communicate with You: Sending you administrative or service messages and responding to your inquiries.
- To Improve Our Website: Tracking and analyzing how users interact with our Website to make enhancements.
- To Meet Legal Obligations: Maintaining records as required by law or by a court order.
7. Data Sharing and Transfers
We will not sell or rent your personal data. However, we may share your personal data with:
- Service Providers: Third-party vendors who provide services on our behalf (e.g., payment processors, email service providers, hosting companies).
- Legal or Regulatory Authorities: If required to comply with a legal obligation, protect our rights, or respond to requests from law enforcement.
- Business Transfers: In the event of a merger, acquisition, or sale of our assets.
Whenever we share data with third parties, we ensure they are bound by appropriate contractual obligations to protect your personal data.
8. International Data Transfers
If any third-party service providers are located outside the European Economic Area (EEA), we will ensure appropriate safeguards are in place to protect your personal data (e.g., European Commission-approved Standard Contractual Clauses or equivalent legal mechanisms).
9. Data Retention
We retain your personal data only for as long as necessary for the purposes described in this Privacy Policy or to meet legal, accounting, or reporting requirements. Once your personal data is no longer needed, we will securely delete or anonymize it.
10. Your Rights Under GDPR
Under the GDPR, you have specific rights regarding your personal data. You can exercise any of the following rights by contacting us at info@notarypublic24.com:
- Right to Access: Request a copy of your personal data and verify that we are processing it lawfully.
- Right to Rectification: Ask us to correct or complete any inaccurate or incomplete personal data.
- Right to Erasure (“Right to Be Forgotten”): Request that we delete or remove your personal data when there is no valid reason for us to keep it.
- Right to Restrict Processing: Ask us to suspend the processing of your personal data in certain circumstances.
- Right to Data Portability: Receive your personal data in a structured, commonly used format and transfer it to another data controller where technically feasible.
- Right to Object: Object to the processing of your data where we rely on legitimate interests, or if we process your data for direct marketing.
- Right to Withdraw Consent: If our processing is based on your consent, you may withdraw it at any time.
If you feel we have not addressed your concerns, you have the right to file a complaint with your local Data Protection Authority.
11. Data Security
We implement suitable technical and organizational measures to protect your personal data from unauthorized access, disclosure, alteration, or destruction. Our Website uses security technologies (e.g., secure servers, firewalls, and SSL encryption) to safeguard information.
12. Cookies and Tracking Technologies
Our Website uses cookies and similar technologies to enhance the user experience and analyze Website traffic. You can set your browser to refuse all or some cookies or to alert you when cookies are being sent.
13. Contact Us
For any questions regarding this Privacy Policy or to exercise your GDPR rights, please contact us at: